We are seeking a detail-oriented and technically proficient Assistant Commercial Manager with a strong engineering background and 5-8 years of experience in the UAE facilities management / fit-out sector.
The successful candidate will play a key role in the preparation and submission of competitive bids for Hard FM and Integrated Facilities Management (IFM) contracts across various sectors and project sizes.
Key Accountabilities
Tender Analysis
· Review and analyse tender documents (RFPs, RFQs, BOQs, etc.) to identify scope, deliverables, and technical/commercial requirements.
· Determine in-house capabilities versus subcontracting needs based on resource availability and technical criteria.
Manpower & Resource Estimation
· Develop manpower loading and deployment plans, especially for output-based contracts.
· Calculate estimates based on PPM schedules, reactive call volumes, and cleaning benchmarks.
· Create estimation sheets using benchmarks and past project data.
Cost Estimation & Pricing
· Prepare detailed cost estimates, margin analysis, and final bid pricing.
· Develop pricing models in Excel, ensuring full alignment with client commercial templates and linked cells/formulas.
· Conduct sensitivity analysis and validate assumptions.
· Ensure accurate allocation of cost data and maintain commercial records.
Stakeholder Coordination
· Collaborate with Operations, Procurement, HR, and Finance departments to collect and validate technical and commercial inputs.
· Liaise with Procurement to obtain, review, and verify accurate and competitive quotations from subcontractors and suppliers.
Bid Submission Support
· Support the development of technical and commercial proposals.
· Assist in preparing bid clarifications, presentation inputs, and documentation throughout the submission process.
Project Portfolio
· Must have prior experience working on bids across diverse project types including residential, commercial, government, healthcare, and industrial sectors.
· Demonstrate capability to manage multiple bids simultaneously under tight deadlines.
Tender Analysis
· Review and analyse tender documents (RFPs, RFQs, BOQs, etc.) to identify scope, deliverables, and technical/commercial requirements.
· Determine in-house capabilities versus subcontracting needs based on resource availability and technical criteria.
Manpower & Resource Estimation
· Develop manpower loading and deployment plans, especially for output-based contracts.
· Calculate estimates based on PPM schedules, reactive call volumes, and cleaning benchmarks.
· Create estimation sheets using benchmarks and past project data.
Cost Estimation & Pricing
· Prepare detailed cost estimates, margin analysis, and final bid pricing.
· Develop pricing models in Excel, ensuring full alignment with client commercial templates and linked cells/formulas.
· Conduct sensitivity analysis and validate assumptions.
· Ensure accurate allocation of cost data and maintain commercial records.
Stakeholder Coordination
· Collaborate with Operations, Procurement, HR, and Finance departments to collect and validate technical and commercial inputs.
· Liaise with Procurement to obtain, review, and verify accurate and competitive quotations from subcontractors and suppliers.
Bid Submission Support
· Support the development of technical and commercial proposals.
· Assist in preparing bid clarifications, presentation inputs, and documentation throughout the submission process.
Project Portfolio
· Must have prior experience working on bids across diverse project types including residential, commercial, government, healthcare, and industrial sectors.
· Demonstrate capability to manage multiple bids simultaneously under tight deadlines.
Qualification / Skills
- Bachelor’s degree in Mechanical, Electrical, Civil Engineering or Quantity Surveying (or related field).
- 5-8 years of experience in estimation and bidding within the UAE FM/Fit-Out industry.
- Strong knowledge of Hard FM and IFM operational practices, KPIs, and SLAs.
- Familiarity with output-based performance contracts and lifecycle costing.
- Advanced proficiency in Microsoft Excel (including use of formulas, pivot tables, and linked spreadsheets)
- Good understanding of cost modelling, profit margins, and commercial risk.
- Excellent organizational, communication, and interpersonal skills.
- Ability to work independently and in a team, under pressure and to deadlines.
- Structured and detail-oriented
- Results-driven with a strong sense of ownership
- Comfortable with accountability and managing multiple priorities
- Strong network within the UAE FM / Fit-Out
Experience
- BID SUBMISSION: 7 years (Required)
- Facilities Management: 7 years (Required)